Admin Outsourcing Services Privacy Policy

(September 2023)

The type of personal information we collect.

We are committed to respecting your privacy and protecting your personal data.  We define personal data broadly as information that directly identifies an individual or that makes an individual identifiable when combined with other information.

We currently collect and process the following information:

• Personal identifiers, contacts and characteristics (for example, name, contact details, email address, phone number, address).
• Work history (CV) or application form.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

• Business processing services, recruitment services

We also receive personal information indirectly, from the following sources in the following scenarios:

• Job Boards, Referrals.

We use the information that you have given us in order to carry out business processing and recruitment services.

We may share this information with third parties for the benefit and with the consent of the individual.

Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:

(a) Your consent. You are able to remove your consent at any time. You can do this by contacting mel.dixon@adminoutsourcingservices.co.uk

(b) We have a contractual obligation.

(c) We have a legal obligation.

(d) We have a vital interest.

(e) We need it to perform a public task.

(f) We have a legitimate interest.

How we store your personal information

Your information is securely stored. 

We keep all information electronically for the relevant time period specified under GDPR.  We will then dispose your information by the most appropriate method to ensure it has been deleted to meet with the requirements set out.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information. 

Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 

Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances. 

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances. 

Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us at [insert email address, phone number and or postal address] if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at [Insert your organisation’s contact details for data protection queries].

You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:           

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk